Employment Opportunities

 

 

Position:

Administrative Assistant

The Administrative Assistant is responsible for a variety of administrative duties which support the Director of Operations (DoO) and the Design Department. S/he acts as a liaison between the Design Team, the Production Team, the Finance Team and the Office of the President.

Responsibilities

  • Manage emails, telephone, fax and mail correspondence and schedule for the DoO, addressing any potential conflicts and coordinating email commitments via Outlook calendar;
  • Provide general administrative support to the DoO and Design Department including: photocopying, faxing, scanning materials, filing, designing and maintaining spreadsheets, developing presentations and other documents, taking minutes at meetings as needed;
  • Manage the administrative tasks related to regulatory filings and documentation, including NOI filings, Order of Conditions, Certificate of Compliances, and Monitoring Reports;
  • Arrange for travel and process expenses;
  • Make recommendations for process improvements to internal processes and implement as appropriate;
  • Work on special projects as delegated by the DoD;
  • Coordinate the upkeep of the Regulatory Calendar and Scheduling, ensuring the inclusion of all necessary personnel at critical meetings/hearings;
  • Work with Project Managers to complete client invoicing on a monthly basis;
  • Assist with/ensure the filing of all necessary documentation to Conservation Commissions (under the direction of the Project Managers and/or Design Department);
  • Update and maintain database records in Sage CRM.

Qualifications

  • Associate’s Degree or equivalent experience
  • 5+ years of experience as an Administrative Assistant
  • Advanced Proficiency in M.S. Office (Word, Excel, Outlook, PowerPoint) software
  • Familiarity with Sage CRM or other databases a plus
  • Working knowledge of Adobe Design Suite (particularly InDesign) a plus
  • Highly organized and detail oriented with a proven ability to function in a fast-paced environment with constantly changing priorities and deadlines on multiple projects
  • Effective listening skills and communication skills (verbal and written)
  • Analytical and problem-solving skills
  • Ability to work independently
  • Strong time management skills
  • Proven interpersonal and relationship building skills at all levels within the organization and with clients and vendors
  • Ability to work respectfully as a team with co-workers
  • Proven experience proactively identifying work that needs to be done and following through to completion
  • Experience operating office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers
  • Ability to lift office supplies and materials up to 50 lbs.
  • Valid Driver’s License

Applicants

Please submit a resume and cover letter which includes position of interest to p.schiffman@wilkinsonecological.com

Position:

Landscape Construction Estimator

The Landscape Construction Estimator is responsible for preparing estimates and proposals by collecting and studying information and analyzing the scope of work and requirements, ensuring all opportunities are fully realized with an emphasis on quality, client satisfaction and profitability.

Responsibilities

  • Prepare design and construction estimates and proposals;
  • Work interdepartmentally to gather, calculate, and compile data for use in proposals and estimates;
  • Identify and quantify expenses, labor, material, and time requirements by studying plans, land management plans, specifications, and related documents to compute costs;
  • Assist in maintaining a current database of costs to ensure the most accurate pricing for suppliers and subcontractors;
  • Read, analyze and fully understand site plans, restoration plans and land management plans as well as other sources of information to formulate proposals;
  • Review material and labor requirements to decide whether it is more cost-effective to produce or purchase components;
  • Make site visits as necessary to verify site conditions, site access, as well as measurements;
  • Consult with staff members in other departments (Project Management, Construction, Design and Finance) to effectively formulate estimates and resolve issues;
  • Work closely with the Senior Estimator, the IT Specialist, and the Technical Director to improve quoting systems.

Qualifications

  • 1+ year of estimating experience in landscape construction, building construction, landscape architecture, and/or engineering
  • Bachelor’s degree in Landscape Architecture, Civil Engineering, Construction Science, Construction Management or related field preferred
  • Experience with competitive bidding, subcontractors and projects over $100,000
  • Proficiency in M.S. Office (Word, Excel, Outlook, PowerPoint) software
  • Experience with AutoCAD a plus
  • Database experience required, proficiency in Sage CRM a plus
  • Strong mathematical and analytical skills
  • Proven ability to read and understand site plans, restoration plans and land management plans
  • Detail oriented and highly organized with strong time management skills
  • Effective listening skills and communication skills (verbally and in writing)
  • Demonstrated ability to work both independently and respectfully as a team with co-workers
  • Exceptional interpersonal and relationship building skills at all levels of the organization
  • Proven experience proactively identifying work that needs to be done and following through to completion
  • Demonstrated ability to manage several projects at one time and prioritize work in a fast-paced environment
  • Ability to manage the high stress of tight deadlines and the major responsibility of accurately forecasting the budget for a project
  • Present a professional, business-like image to clients, colleagues and visitors.
  • Timely and dependable attendance
  • Valid Driver’s License
  • Available to work occasional evenings and weekends
  • Ability to lift material and/or packages weighing up to approximately 50 pounds
  • This job will have exposure to occupational hazards such as tick-borne illnesses, biting and stinging insects, and will require exposure to a variety of adverse weather conditions year-round.

Applicants

Please submit a resume and cover letter which includes position of interest to p.schiffman@wilkinsonecological.com