Employment Opportunities


 

Position:

Administrative Assistant — Finance

The Administrative Assistant is a multi-faceted position and is responsible for providing administrative and clerical support.

Responsibilities

  • Answer and direct all incoming calls and handle caller’s inquiries;
  • Receive, screen, direct and relay telephone and fax messages;
  • Receive, sort, open, date stamp and route mail; maintain and route publications;
  • Coordinate the pick-up and delivery of express mail services and receive office deliveries;
  • Photocopy, fax, and scan materials;
  • Order and maintain an adequate inventory of office supplies;
  • Welcome on-site visitors at the front desk, determine nature of business, and announce and/or direct visitors to appropriate personnel;
  • Work with Purchasing to process deliveries/orders requiring P.O.’s;
  • Coordinate the repair and maintenance of office equipment;
  • Make travel arrangements for staff and equipment;
  • Assist with file maintenance and organization of both electronic and hard copies;
  • File and retrieve documents and reference materials;
  • Provide word-processing and administrative support to finance team;
  • Manage clothing distribution, ordering, and maintaining clothing supplies within budget;
  • Assist in maintaining the office’s professional appearance;
  • Perform business-related errands, including but not limited to driving to office supply store, mail, or offsite locations to retrieve items;
  • Serve as backup for other administrative assistants and to provide administrative support to senior management, as needed.

Qualifications

  • High School diploma or equivalent (GED);
  • 1+ year of relevant experience as an administrative assistant;
  • Proficient with M.S. Office (Word, Excel, Outlook) software;
  • Strong word processing skills including typing 30-40 wpm;
  • General math skills;
  • Highly organized and detail oriented with a proven ability to function in a fast-paced environment with constantly changing priorities and deadlines on multiple projects;
  • Proven ability to manage several projects at one time and prioritize work;
  • Effective listening skills and communication skills (verbal and written);
  • Analytical and problem-solving skills;
  • Flexible with ability to work independently;
  • Strong time management skills
  • Proven interpersonal and relationship building skills at all levels within the organization;
  • Ability to work respectfully as a team with co-workers;
  • Proven experience proactively identifying work that needs to be done and following through to completion;
  • Experience operating office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers;
  • Ability to utilize discretion and maintain confidentiality due to exposure to sensitive information;
  • Ability to work occasional overtime;
  • Timely and dependable attendance;
  • Ability to lift office supplies and materials up to 50 lbs.;
  • Valid Driver’s License.

Applicants

Please submit a resume and cover letter which includes position of interest to p.schiffman@wilkinsonecological.com


Position:

Director of Finance

As a member of the senior leadership team, the Director of Finance will be actively involved in growing the business in an entrepreneurial manner. S/he will be a hands-on manager, who will direct and be involved in all aspects of financial management. The Director of Finance is responsible for providing information and guidance to the WED President and Management Team and will develop, manage and evaluate the organization's financial function to achieve performance objectives in accordance with WED strategy & goals.

Responsibilities

  • Provide strategic leadership in developing financial strategies to build/grow the business;
  • Direct all financial functions of WED, including Accounts Payable, Accounts Receivable, Payroll, General Ledger, Monthly Bank Account Reconciliation, Treasury and Tax Preparation to insure proper accounting and legal compliance;
  • Provide timely and accurate analysis of forecasts, budgets, financial reports and financial trends in order to assist the President and senior management in performing their responsibilities, developing solutions to business challenges and optimizing financial performance;
  • Enhance and/or develop, implement and enforce policies and procedures by way of systems that will improve the overall operation and effectiveness of WED;
  • Manage & develop a small financial team by providing financial advice, knowledge and training;
  • Continually improve the budgeting and forecasting processes through education of managers on financial issues impacting department budgets and forecasts;
  • Optimize the handling of bank and deposit relationships and initiate appropriate strategies to enhance cash position;
  • Develop a reliable cash flow projection process and reporting mechanism that includes minimum cash threshold to meet operating needs;
  • Be an advisor from the financial perspective on any contracts and partnerships into which the corporation may enter;
  • Oversee Employee Benefits (401k Plan, Medical Plan);
  • Manage compliance reporting as it relates to financial concerns as well as any governmental reporting (e.g., department of labor, department of revenue, 401k compliance);
  • Oversee office administrative staff;
  • Manage the relationship with the outside accounting firm (CPA) for tax preparation and planning as well as audit;
  • Oversee compliance initiatives including professional certifications/licensing and managing relationship with insurance agent.

Qualifications

  • Bachelor’s degree in Business Administration/Accounting/Finance or related field of study; MBA/CPA preferred
  • 8+ years of progressive experience in Finance at a senior level
  • Proven experience taking a business to the next level of growth
  • Experience in a construction oriented business strongly preferred
  • 5+ years of experience managing a finance team
  • Proven ability to work effectively with management and others to identify, define and evaluate financial issues and opportunities
  • Exceptional verbal and written communication skills
  • Proven ability to build relationships with internal and external clients & partners
  • Highly organized with superior time management skills
  • Highly proficient in Microsoft office, experience with financial & operations software, Sage/Timberline a plus
  • Demonstrated team player with proven ability to serve as both a team leader and team member
  • Proven experience building, coaching & developing a high-performing finance team

Applicants

Please submit a resume and cover letter which includes position of interest to p.schiffman@wilkinsonecological.com


Position:

Landscape Construction Estimator

The Landscape Construction Estimator is responsible for preparing estimates and proposals by collecting and studying information and analyzing the scope of work and requirements, ensuring all opportunities are fully realized with an emphasis on quality, client satisfaction and profitability.

Responsibilities

  • Prepare design and construction estimates and proposals;
  • Work interdepartmentally to gather, calculate, and compile data for use in proposals and estimates;
  • Identify and quantify expenses, labor, material, and time requirements by studying plans, land management plans, specifications, and related documents to compute costs;
  • Assist in maintaining a current database of costs to ensure the most accurate pricing for suppliers and subcontractors;
  • Read, analyze and fully understand site plans, restoration plans and land management plans as well as other sources of information to formulate proposals;
  • Review material and labor requirements to decide whether it is more cost-effective to produce or purchase components;
  • Make site visits as necessary to verify site conditions, site access, as well as measurements;
  • Consult with staff members in other departments (Project Management, Construction, Design and Finance) to effectively formulate estimates and resolve issues;
  • Work closely with the Senior Estimator, the IT Specialist, and the Technical Director to improve quoting systems.

Qualifications

  • 1+ year of estimating experience in landscape construction, building construction, landscape architecture, and/or engineering
  • Bachelor’s degree in Landscape Architecture, Civil Engineering, Construction Science, Construction Management or related field preferred
  • Experience with competitive bidding, subcontractors and projects over $100,000
  • Proficiency in M.S. Office (Word, Excel, Outlook, PowerPoint) software
  • Experience with AutoCAD a plus
  • Database experience required, proficiency in Sage CRM a plus
  • Strong mathematical and analytical skills
  • Proven ability to read and understand site plans, restoration plans and land management plans
  • Detail oriented and highly organized with strong time management skills
  • Effective listening skills and communication skills (verbally and in writing)
  • Demonstrated ability to work both independently and respectfully as a team with co-workers
  • Exceptional interpersonal and relationship building skills at all levels of the organization
  • Proven experience proactively identifying work that needs to be done and following through to completion
  • Demonstrated ability to manage several projects at one time and prioritize work in a fast-paced environment
  • Ability to manage the high stress of tight deadlines and the major responsibility of accurately forecasting the budget for a project
  • Present a professional, business-like image to clients, colleagues and visitors.
  • Timely and dependable attendance
  • Valid Driver’s License
  • Available to work occasional evenings and weekends
  • Ability to lift material and/or packages weighing up to approximately 50 pounds
  • This job will have exposure to occupational hazards such as tick-borne illnesses, biting and stinging insects, and will require exposure to a variety of adverse weather conditions year-round.

Applicants

Please submit a resume and cover letter which includes position of interest to p.schiffman@wilkinsonecological.com


Position:

Project Administrator

In this newly created position, the Project Administrator will provide critically valuable project coordination for the Wilkinson Ecological construction division. S/he will be responsible for client support and coordination, project management and field construction support, project data administration and project purchasing.

Responsibilities

  • Professionally handle incoming requests from clients and ensure that issues are resolved both promptly and thoroughly.
  • Continuously evaluate and identify opportunities to drive process improvements that positively impact the client experience.
  • Provide administrative and project support to the Project Managers and Field Managers.
  • Gather client and project information, regularly updating the CRM/work flow operating system and producing management reports.
  • Oversee purchasing, including placing orders and ensuring they are fulfilled as promised, arranging for service contracts, preparing purchase orders, researching and evaluating suppliers and merchandise, and collaborating with the Finance Department to ensure information is shared as needed and appropriate records are maintained.

Qualifications

  • 2+ years of experience in a similar project administrator/customer service role communicating directly and professionally with clients
  • 2+ years of experience with database systems
  • Microsoft Office proficiency
  • Experience in a landscape or construction environment highly preferred
  • Purchasing experience preferred
  • H.S. Diploma. College degree preferred.
  • Strong mathematical skills
  • Highly developed sense of integrity and commitment to customer satisfaction
  • Demonstrated passion for excellence with respect to treating and caring for customers
  • Proven ability to handle complaints and customers with concerns
  • Pleasant, patient and friendly demeanor
  • Strong detail orientation and listening skills
  • Ability to work both independently and respectfully as a team with co-workers
  • Proven interpersonal and relationship building skills
  • Ability to effectively manage one’s time
  • Strong written and oral communication skills
  • Timely and dependable attendance
  • Valid Driver’s License
  • Available to work occasional evenings and weekends

Applicants

Please submit a resume and cover letter which includes position of interest to p.schiffman@wilkinsonecological.com