Employment Opportunities

The Permitting Specialist is responsible for regulatory and permitting with the Design team. Associated with the role are responsibilities related to a variety of duties which support the Design team and the Permitting Process.

• Status: Full-Time, Non-Exempt

Principal Accountabilities

• Lead all permitting and administrative duties for NOI, RDA, and AR filings;
• Manage the administrative and tracking tasks related to regulatory filings and documentation, including Order of Conditions, Certificate of Compliances, Extensions, WM04s, and Monitoring Reports;
• Support the Director of Design (DoD) and Design team with communication and logistics related to Conservation Commission hearings;
• Coordinate the upkeep of the Regulatory Calendar and Scheduling, ensuring the inclusion of all necessary personnel at critical meetings/hearings;
• Run design report from CRM, manage & update design board, and track invoicing;
• Support Design Team with information on Permitting and Regulatory requirements for areas of Regional Growth (Maine, Coastal MA);
• Monitor and support development of Social Media posts and content;
• Provide general administrative support to the Design Team including: Photocopying, scanning materials, filing deliveries, designing and maintaining spreadsheets, developing presentations and other documents, and taking minutes at meetings as needed;
• Work with WED design team to complete client invoicing on a monthly basis;
• Support workflow and tasks with Ecological Restoration Project Assistant.
• Support Executive Administrator as needed;
• Manage and organize Monitoring Reports workflow;
• Make recommendations for process improvements to internal processes and implement as appropriate;
• Work on special projects as delegated by the DoD;
• Assist with the writing of Land Management Plans, as needed;
• Update and maintain data base records in Sage CRM; and
• Perform other related functions, as determined by DoD and/or DoO.

Knowledge, Skills, Abilities and Other Job Requirements

• Bachelor’s Degree or equivalent experience
• 2+ years of experience with Environmental Permitting, including familiarity with design, permitting, and regulatory documentation
• Strong knowledge of the MA Wetlands Protection Act, local bylaws, Performance Standards, and Permitting
• Ability to read plans and interpret wetland regulations
• Advanced Proficiency in M.S. Office (Word, Excel, Outlook, PowerPoint) software
• Familiarity with Sage CRM or other databases a plus
• Working knowledge of Adobe Design Suite, particularly InDesign
• Highly organized and detail oriented with a proven ability to function in a fast- paced environment with constantly changing priorities and deadlines on multiple projects
• Effective listening skills and communication skills (verbal and written)
• Analytical and problem-solving skills
• Ability to work independently
• Strong time management skills
• Proven interpersonal and relationship building skills at all levels within the organization and with clients and vendors
• Ability to work respectfully as a team with co-workers
• Proven experience proactively identifying work that needs to be done and following through to completion
• Present a professional, business-like image to clients, colleagues and visitors
• Experience operating office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers
• The role may involve occasional extra hours
• Timely and dependable attendance
• Valid Driver’s License

The above statements are intended to describe the general nature and level of the work being performed by people assigned to this position. They are not exhaustive lists of all duties, responsibilities, knowledge, skills and abilities associated with this position. WED reserves the right to alter or modify this position description, with or without notice.

Applicants

Please submit your resume, a cover letter and your portfolio to recruiting@wilkinsonecological.com

Wilkinson Ecological Design is an Equal Opportunity Employer